In the dynamic and rapidly evolving business environment of today, organizations are continuously striving to enhance efficiency and streamline their operations. Microsoft 365 (MS 365) has emerged as a highly popular solution, offering organizations a comprehensive suite of cloud-based productivity tools and services to meet their diverse needs.
However, harnessing the full potential of MS 365 requires expertise and proficiency. This is where MS 365 Certification Training plays a vital role. This blog delve into the significance of MS 365 certification training to boost organizational efficiency.
Table of Contents
- Introduction to Microsoft 365 and its Core Components
- Exploring the Key Benefits of Adopting MS 365 for Organizations
- Why Organizations should invest in this Certification Training for their Employees?
- Overview of the Various Certifications available for MS 365
- Real-world instances where organizations have witnessed substantial improvements in efficiency through certification training
- Empowering Employees and Fostering Innovation
Introduction to Microsoft 365 and its Core Components
Microsoft Office 365, now known as Microsoft 365, offers users a familiar desktop experience while integrating cloud-based computing and advanced communication and collaboration services. The suite of productivity tools known as Microsoft 365 encompasses a wide range of essential applications, including MS SharePoint Online, MS Exchange Online, and MS Teams (formerly known as Lync Online). These services seamlessly work together to deliver an enhanced productivity experience across various devices such as PCs, smartphones, and web browsers. In this article, we will explore the key components that make up Microsoft 365, providing you with a comprehensive understanding of its software suite.
Core Elements of MS Office 365:
- MS Office
- MS Teams
- Exchange Online
- SharePoint Online
Exploring the Key Benefits of Adopting MS 365 for Organizations
Efficiency plays a vital role in ensuring the smooth and successful functioning of a thriving business. The ability to create, collaborate, and communicate seamlessly significantly enhances organizational effectiveness. To achieve this, having access to productivity tools that enable employees to perform their tasks more efficiently, regardless of their location, is essential. Microsoft Office 365 plays a crucial role in this context.
Microsoft offers an all-inclusive suite of productivity tools known as Office 365, which encompasses a range of popular apps like Word, PPT (PowerPoint), Excel, & Outlook. Alongside these familiar desktop apps, Office 365 also provides cloud-based services such as SharePoint Online, Exchange Online, and MS Teams, among others. The cloud-based nature of Office 365 allows users to access the full-featured experience from anywhere, using any device, as long as they have an internet connection.
The strength of Office 365 lies in the seamless integration and collaboration among its various tools. Office 365 offers a suite of benefits that can greatly profit organizations. Here are key benefits of using Office 365:
1. Anytime, Anywhere File Access
Business leaders are on the cusp of significant updates to meet employees’ preferences for a harmonious work-life balance. The great news is that Office 365 empowers users to access their files seamlessly from any location. This feature allows employees to enjoy the best of both worlds by enabling remote access to important documents and data, fostering productivity and flexibility in the modern workplace.
With cloud storage, files can be accessed on any device with an internet connection, making it convenient for organizations that require mobile working or remote access to essential apps and files. This flexibility enhances productivity and enables employees to stay connected and work efficiently, whether they are in the office or working remotely.
2. Smart Process Automation
Managing and updating processes can be challenging for enterprises. With Microsoft 365 and the Power Platform, organizations gain access to pre-built online forms, workflow management solutions, and robust data storage capabilities that facilitate seamless automation of business processes. By leveraging tools such as Microsoft Teams and Dataverse, these solutions seamlessly extend across departments, serving the entire organization. Moreover, Microsoft 365 integrates with various external tools, allowing actions from emails to be seamlessly incorporated as part of the workflow execution process. This comprehensive approach to Intelligent Process Automation (IPA) empowers enterprises to streamline their operations, enhance efficiency, and drive productivity across the board.
According to Work Trend Index, globally, the amount of time spent in Microsoft Teams meetings has increased significantly, more than doubling (2.5X) compared to previous periods. With the exception of a slight decrease during holiday periods in December, the trend of increased meeting durations has been consistently on the rise.
In February 2021, there was a notable increase of 40.6 billion emails delivered compared to the same period in 2020. This demonstrates a significant surge in email traffic, reflecting the growing reliance on electronic communication as a primary means of correspondence.
3. Safe Cloud Data Storage
Office 365 provides a highly secure environment with robust measures in place to safeguard your data. Features such as two-factor authentication add an extra layer of protection, ensuring that unauthorized individuals cannot access your files even if they gain access to your device. With advanced threat detection and anti-malware capabilities, security threats are promptly identified and neutralized, making it particularly valuable for organizations handling sensitive or confidential information. By utilizing Office 365, businesses can operate with confidence, knowing that their data is well-protected and secure in the cloud.
4. Streamlined Virtual Communication
According to State of Remote Work (for Buffer’s report 2019), a significant 17% of remote workers recognized collaboration and communication as their major challenge. This highlights the importance of providing remote employees with the necessary tools to facilitate effective team communication, as it can directly impact team engagement and overall success.
Office 365 offers a range of features and benefits specifically designed to enable efficient remote communication. With applications such as Microsoft Teams, Skype for Business, Outlook Groups, Sway, Yammer, SharePoint, and more, users gain access to powerful tools that enhance their ability to communicate effectively, regardless of their location or the device they are using. These integrated Office 365 apps empower remote employees to engage in seamless virtual communication, fostering collaboration, and overcoming the barriers of distance.
5. Cutting-Edge Security Features
Ensuring the security of data is paramount for any digitally-focused business. Office 365 Business Premium, as a subscription-based software, offers significant advantages in this regard. With continuous updates, the latest security patches are automatically applied, eliminating the need for manual updates or additional purchases.
By spending in Office 365 Business Premium, you grab access to highly-advanced version of security traits. These include data encryption for both data at rest and during transit, enforced multifactor authentication to enhance user login security, region-based data residency for compliance with data regulations, and phishing email protection through Outlook. These robust security measures provide peace of mind, even when employees access data from various locations and devices.
6. Improved Return on Investment
While cloud solutions are not novel, Microsoft 365 stands out as a comprehensive suite that consolidates various functionalities into one powerful platform. Whether your organization is a non-profit with a unique mission or a business striving to deliver exceptional customer experiences, Microsoft 365 alleviates the burdens of managing day-to-day operations.
By integrating teamwork, process automation, compliance, and security solutions into a single suite, organizations can streamline their workflows and optimize efficiency. With effective adoption strategies and change management practices in place, this fully integrated solution has the potential to enhance individual and organizational productivity while reducing costs. You can assess the potential return on investment for your specific case by utilizing the provided estimation tool.
Why Organizations should invest in this Certification Training for their Employees?
There are many reasons why organizations should invest in MS 365 certification training for their employees. Here are a few pointers:
- Increased productivity: Certification training can help employees learn how to use these tools effectively, which can lead to increased productivity.
- Improved collaboration: MS 365 Certification training can help employees learn how to use these tools, which can lead to improved collaboration.
- Reduced costs: MS 365 is a cloud-based solution; certification training can help employees learn how to use MS 365, which can help organizations save money on IT costs.
- Improved security: The training can help employees learn how to use these features, which can help improve security.
- Better Employee satisfaction: Staff who are certified in MS 365 are more likely to be happy with their jobs.
Overall, there are immense reasons why organizations should invest in MS 365 certification training for their employees. By doing so, organizations can improve productivity, collaboration, security, and employee satisfaction.
Take a glance at some extra rewards of MS 365 certification training for Employees:
- Increased job security: As more and more organizations adopt MS 365, the demand for certified professionals will continue to grow. This means that employees with MS 365 certifications will be more likely to be employed and have job security.
- Better career opportunities: These certifications can open up new career prospects for workers.
- Increased earning potential: Employees with MS 365 certifications can earn higher salaries. According to a study by Microsoft, employees with MS 365 certifications earn an average of USD 10,000 more per year than employees without certifications.
If you are an employee who is looking to improve your skills and knowledge in MS 365, consider getting certified from Microsoft authorized training partner like Microtek Learning.
Overview of the Various Certifications Available for MS 365
- MS 365 Certified: Modern Desktop Administrator Associate
- MS 365 Certified: Teamwork Administrator Associate
- MS 365 Certified: Security Administrator Associate
- MS 365 Certified: Messaging Administrator Associate
- MS 365 Certified: Developer Associate
Real-world instances where organizations have witnessed substantial improvements in efficiency through certification training
- Vodafone: Vodafone and Microsoft have entered into a Memorandum of Understanding (MoU) to introduce the Begin Platform in Egypt, aimed at nurturing the digital skills of the youth.
- The Microsoft Office system is poised to assist the healthcare industry like The City of New Orleans. The City of New Orleans embarked on a Microsoft certification training program. By gaining certifications in Microsoft technologies, the IT staff developed expertise in areas such as server administration, database management, and cybersecurity.
Empowering Employees and Fostering Innovation
By investing in training and certification programs for Microsoft 365 from a leading provider like Microtek Learning, organizations can empower their employees with the skills and knowledge needed to leverage the full potential of the suite. This, in turn, fosters a culture of innovation, drives productivity, and enables organizations to stay competitive in today’s rapidly evolving digital landscape.
MS 365 Certification Training holds immense value in boosting organizational efficiency and empowering employees. By investing in MS Office 365 training programs, organizations can unleash the full potential of MS 365, streamline their workflows, and foster a culture of productivity and innovation.