55215: SharePoint Online Power User Training

Lessons

Introducing Office 365 and SharePoint

The cloud revolution

What is Office 365?

What is SharePoint?

Introducing Microsoft 365 Groups

Ownership and access

Getting started with Office 365

Login to Office 365

The app launcher

Office 365 settings

Delve

OneDrive

Lab 1: An introduction to SharePoint Online

Log in to Office 365

Uploading to OneDrive

Customising your app launcher

Updating your Delve profile

After completing this module, students will be able to:

Describe popular reasons to use SharePoint Online

Understand user roles in SharePoint Online

Log in to Office 365

Navigate to SharePoint Online

Lessons

Planning your sites

Your Office 365 tenant

Web addresses

Site collections

Create a new site

Navigating your team site

User interface: modern vs. classic

Site contents: modern vs. classic

Where does classic come from?

Create new subsites

Site templates

Apply a theme

Building your navigation

Delete subsites

SharePoint Hub Sites

Lab 1: Creating Sites

Create two subsites

Delete a subsite

Restore a subsite

Update the navigation

After completing this module, students will be able to:

Understand the benefits of using site templates when creating new sites

Correctly use site collections and subsites

Control site navigation

Delete and restore sites

Lessons

The types of pages found in SharePoint

Modern SharePoint pages

Create news and site pages

Web parts

Save, publish, share and delete pages

Communication sites

Classic SharePoint pages

How to use classic team site pages

Review features that are unique to classic publishing sites

Lab 1: Create and manage pages

Populate Microsoft Stream

Create a news article

Create a page about your team

Edit your home page and link to other pages

Delete and restore a page

Chek your SharePoint app for news

Add a communication site

Add a survey to a page using Microsoft Forms

After completing this module, students will be able to:

Know when to create pages

Author rich news articles

Add content to a page including images and videos

Use publishing page content such as renditions and reusable content

Lessons

An introduction to apps

An introduction to libraries

Classic and modern libraries

Classic library apps

An introduction to lists

Classic list apps

Marketplace apps

Adding apps to a site

More options for adding lists

Create and manage columns

Public and personal views

Managing app settings

Content approval

Major and minor versioning

Document sets

Uploading files to a library

Create and edit files

File templates

Co-author

Check out and check in

File properties, sort, filter and details

Edit in grid view

File commands

Copy link and share

File security

Folders

The recycle bin

Alerts

OneDrive Sync

Working with classic lists

Lab 1: Working with Apps

Creating a new library

Setting up columns and views

Uploading content

Setting up alerts and using versioning

Creating a list

Deleting and restoring an app

After completing this module, students will be able to:

Understand the app templates that are available in SharePoint Online

Create new apps to store business information

Customise apps with columns, views and app settings, to make them relevant to specific business requirements

Use SharePoint apps with other Office applications

Sort and filter documents

Lessons

What are business processes?

Classic tools for designing processes

Design and test an out of the box workflow

Getting started with Power Automate in SharePoint

Design and publish a flow in Power Automate

Getting started with Power Apps in SharePoint

Enhance data capture with Power Apps

Test a Power Automate and Power Apps enriched list

Lab 1: Building processes with Power Automate and Power Apps

Creating a new approval flow

Design a new Power App

Intating a business process from Power Apps to trigger a flow

Test your new app on a mobile device

After completing this module, students will be able to:

Understand how to create a new automated processes for SharePoint

Know how to create a new Power App in the context of lists and libraries

Be able to select the right tools for customising your SharePoint experience

Lessons

Microsoft 365 group access

Updating Microsoft 365 group security

Managing access to SharePoint

New sites: public vs. private

Setup access requests

Share a site

Share a file

Remove a user

Customising SharePoint security

Create permission levels

Creating new SharePoint security groups

Inheritance

Site collection SharePoint security groups

Managing inheritance

Best practices for managing security

Lab 1: Customising Security

Share Content in a library

Create new permission levels

Create a new security group

Add and remove users and checking permissions

Modifying inheritance of sites/apps

After completing this module, students will be able to:

Understand security objects in SharePoint Online

Invite and remove people to and from a SharePoint site

Understand how to share content in a library and manage the assoiated permissions

Know how to create new permission levels and security groups

Lessons

Delve

An introduction to SharePoint search

Locations you can search

Folders

Liraries and lists

Current site

Hubs

All sites

Search results

Search tips

Accessing classic search

Promoted results

Lab 1: Working with search

Conduct an app search

Search as site and all sites

Classic search

Create a promoted link

Test a promoted link

After completing this module, students will be able to:

Use the best location in SharePoint to find your desired content

Assign filters to reduce large sets of results to a smaller selection

Use operators to create new ways of reducing content

Use Delve to find content in Office 365 that is being targeted at you

Lessons

Managed metadata service

Create, manage and deploy content types

Configure information management policies

What does information management do?

Where can it be applied?

Records management overview

What is a record?

Records center

In place records management

Using the content organizer and durable links features

Lab 1: Enterprise content management

Create site columns

Create a new content type

Deploy a content type

Set up and test in place records management

After completing this module, students will be able to:

Work as an organisation to define your content and disperse templates and policies

Create local site templates and policies where necessary

Shecule events to transpire against content or restrict files from being changed

Contribute to a universal term store to ensure consistent use of business terminology