55215: SharePoint Online Power User Training

Lessons

• Introducing Office 365 and SharePoint
• The cloud revolution
• What is Office 365?
• What is SharePoint?
• Introducing Microsoft 365 Groups
• Ownership and access
• Getting started with Office 365
• Login to Office 365
• The app launcher
• Office 365 settings
• Delve
• OneDrive

Lab 1: An introduction to SharePoint Online

• Log in to Office 365
• Uploading to OneDrive
• Customising your app launcher
• Updating your Delve profile

After completing this module, students will be able to:

• Describe popular reasons to use SharePoint Online
• Understand user roles in SharePoint Online
• Log in to Office 365
• Navigate to SharePoint Online

Lessons

• Planning your sites
• Your Office 365 tenant
• Web addresses
• Site collections
• Create a new site
• Navigating your team site
• User interface: modern vs. classic
• Site contents: modern vs. classic
• Where does classic come from?
• Create new subsites
• Site templates
• Apply a theme
• Building your navigation
• Delete subsites
• SharePoint Hub Sites

Lab 1: Creating Sites

• Create two subsites
• Delete a subsite
• Restore a subsite
• Update the navigation

After completing this module, students will be able to:

• Understand the benefits of using site templates when creating new sites
• Correctly use site collections and subsites
• Control site navigation
• Delete and restore sites

Lessons

• The types of pages found in SharePoint
• Modern SharePoint pages
• Create news and site pages
• Web parts
• Save, publish, share and delete pages
• Communication sites
• Classic SharePoint pages
• How to use classic team site pages
• Review features that are unique to classic publishing sites

Lab 1: Create and manage pages

• Populate Microsoft Stream
• Create a news article
• Create a page about your team
• Edit your home page and link to other pages
• Delete and restore a page
• Chek your SharePoint app for news
• Add a communication site
• Add a survey to a page using Microsoft Forms

After completing this module, students will be able to:

• Know when to create pages
• Author rich news articles
• Add content to a page including images and videos
• Use publishing page content such as renditions and reusable content

Lessons

• An introduction to apps
• An introduction to libraries
• Classic and modern libraries
• Classic library apps
• An introduction to lists
• Classic list apps
• Marketplace apps
• Adding apps to a site
• More options for adding lists
• Create and manage columns
• Public and personal views
• Managing app settings
• Content approval
• Major and minor versioning
• Document sets
• Uploading files to a library
• Create and edit files
• File templates
• Co-author
• Check out and check in
• File properties, sort, filter and details
• Edit in grid view
• File commands
• Copy link and share
• File security
• Folders
• The recycle bin
• Alerts
• OneDrive Sync
• Working with classic lists

Lab 1: Working with Apps

• Creating a new library
• Setting up columns and views
• Uploading content
• Setting up alerts and using versioning
• Creating a list
• Deleting and restoring an app

After completing this module, students will be able to:

• Understand the app templates that are available in SharePoint Online
• Create new apps to store business information
• Customise apps with columns, views and app settings, to make them relevant to specific business requirements
• Use SharePoint apps with other Office applications
• Sort and filter documents

Lessons

• What are business processes?
• Classic tools for designing processes
• Design and test an out of the box workflow
• Getting started with Power Automate in SharePoint
• Design and publish a flow in Power Automate
• Getting started with Power Apps in SharePoint
• Enhance data capture with Power Apps
• Test a Power Automate and Power Apps enriched list

Lab 1: Building processes with Power Automate and Power Apps

• Creating a new approval flow
• Design a new Power App
• Intating a business process from Power Apps to trigger a flow
• Test your new app on a mobile device

After completing this module, students will be able to:

• Understand how to create a new automated processes for SharePoint
• Know how to create a new Power App in the context of lists and libraries
• Be able to select the right tools for customising your SharePoint experience

Lessons

• Microsoft 365 group access
• Updating Microsoft 365 group security
• Managing access to SharePoint
• New sites: public vs. private
• Setup access requests
• Share a site
• Share a file
• Remove a user
• Customising SharePoint security
• Create permission levels
• Creating new SharePoint security groups
• Inheritance
• Site collection SharePoint security groups
• Managing inheritance
• Best practices for managing security

Lab 1: Customising Security

• Share Content in a library
• Create new permission levels
• Create a new security group
• Add and remove users and checking permissions
• Modifying inheritance of sites/apps

After completing this module, students will be able to:

• Understand security objects in SharePoint Online
• Invite and remove people to and from a SharePoint site
• Understand how to share content in a library and manage the assoiated permissions
• Know how to create new permission levels and security groups

Lessons

• Delve
• An introduction to SharePoint search
• Locations you can search
• Folders
• Liraries and lists
• Current site
• Hubs
• All sites
• Search results
• Search tips
• Accessing classic search
• Promoted results

Lab 1: Working with search

• Conduct an app search
• Search as site and all sites
• Classic search
• Create a promoted link
• Test a promoted link

After completing this module, students will be able to:

• Use the best location in SharePoint to find your desired content
• Assign filters to reduce large sets of results to a smaller selection
• Use operators to create new ways of reducing content
• Use Delve to find content in Office 365 that is being targeted at you

Lessons

• Managed metadata service
• Create, manage and deploy content types
• Configure information management policies
• What does information management do?
• Where can it be applied?
• Records management overview
• What is a record?
• Records center
• In place records management
• Using the content organizer and durable links features

Lab 1: Enterprise content management

• Create site columns
• Create a new content type
• Deploy a content type
• Set up and test in place records management

After completing this module, students will be able to:

• Work as an organisation to define your content and disperse templates and policies
• Create local site templates and policies where necessary
• Shecule events to transpire against content or restrict files from being changed
• Contribute to a universal term store to ensure consistent use of business terminology